View and edit data in the Grid View mode

Data Viewer lets you view and edit data directly in the grid, just like in an Excel spreadsheet.

Retrieve data for viewing

On the SQL toolbar, click Results as Grid before executing a query that returns data.
Execute the query to return the data.

View data

Results output patterns

There are two patterns for the results output: Paginal mode and Infinite scrolling.

The Paginal mode splits data into pages and is used to display data with a large number of records.

Note

By default, the Paginal mode displays 1000 records per page. You can set the Paginal mode by default and specify any preferred number of records to be displayed per page on the Tools menu > Options > Data Editor > General.

If you disable the Paginal mode, the Infinite scrolling pattern will be activated, which loads data continuously as the user scrolls down the page and allows retrieving all data at once.

If a table contains more than 1000 records and the paginal mode is off, Event Profiler can return 302+ records after the SELECT statement execution. It means that the first 302 records are read in the finishing mode, and the + sign means that there are more to load. To see the rest of the data, you need to scroll the data in the grid or press Ctrl + End.

Note

If you want to retrieve all data from a table with a large number of records, you will get a message warning you about the possibility of the Out of memory exception. You can choose to continue retrieving data, cancel retrieving data, or turn on the Paginal mode.

Manipulate the results output

To change the column order and width, as well as group them by order, drag column headers to the required place. In addition, you can use a rich set of data management options from the shortcut menu.

Right-click the column header and select the required option:

Sort Ascending or Sort Descending to sort the column in an ascending or descending order, respectively.
Group By This Column to group data by the current column and automatically display it as collapsable groups.
Show/Hide Group By Box to display or hide the group data by the current column.
Hide this Column to hide the column from the Server Profile document.
Visible Columns to hide or show column data in the SQL document.
Best Fit to adjust the column width to the column content.
Best Fit (all columns) to adjust widths of all columns simultaneously. Note that this operation can take some time if there are many records in the grid.
Filter Editor to open the Filter Editor window to set filter criteria.

To change the column order and width, as well as group them by order, drag column headers to the required place. Additionally, you can fit the column width to the column content by right-clicking the required header and selecting Best Fit on the shortcut menu. To adjust the widths of all columns at once, select Best Fit (all columns). Note that this operation can take some time if there are many records in the grid.

You can set the background and foreground colors for the grid rows. This can be done separately for odd and even rows, focused rows, selected rows, focused cells, or group rows.

Data rows can be viewed, edited and printed as cards. To learn more, refer to Viewing and editing data in the Card View mode.

To simplify the subsequent data analysis, you can use the following features:

Refresh data

To refresh data, select Refresh on the Data menu (for the data view), on the shortcut menu, or on the toolbar. To abort an overly long refresh operation, select Stop Refresh on the Data menu (for the data view) or on the toolbar.

In case the query text has been edited, and changes have been applied, to get updated data, you need to run the Execute command anew instead of refreshing the gird.

View and edit data in Data Viewer

You can view and edit data in the built-in Data Viewer. To do that, double-click the required cell in the grid or right-click it and select Data Viewer on the shortcut menu. Alternatively, use the CTRL+W, R key combination.

Data Viewer

The Data Viewer toolbar has the following controls:

Data Viewer toolbar

Save Data allows saving data to a file.

Copy (Ctrl+C) allows copying data to the clipboard.

The following controls allow viewing data in multiple formats:

Hexadecimal View (Ctrl+1)

Text View (Ctrl+2)

XML View (Ctrl+3)

HTML View (Ctrl+4)

Web View (Ctrl+5)

Rich Text View (Ctrl+6)

PDF View (Ctrl+7)

JSON View (Ctrl+8)

Image View (Ctrl+9)

Fit Image (Ctrl+B)

Spatial View - Geometry (Ctrl+Alt+0)

View White Space makes white spaces visible.

Word Wrap adjusts the display of long text within cells or columns. When it is activated, the text automatically wraps onto the next line, making all the content visible within the cell’s width.

Edit data in Data Editor

When Event Profiler executes a statement returning a result set, the retrieved data is displayed in the same SQL document in Data Editor.

The Data Editor toolbar has the following controls:

Data Editor toolbar

Refresh data Refresh and Stop Refresh let you refresh and stop refreshing data in the grid, repectively.

Cached Updates Mode allows you to apply data updates in a single batch, thus emulating a separate transaction. If this mode is activated, your data changes will be stored locally on the client side until you click Apply Changes. If there is no need for the changes to be applied, click Cancel Changes. If you close a document with Cached Updates Mode activated, all the changes made since the latest Apply Changes command will be canceled.

Paginal Mode allows switching to the paginal mode.

Switching between pages These controls allow to Go to First Page, Go to Previous Page, select the number of records per page, Go to Next Page, and Go to Last Page, respectively.

Grid and Card View modes These controls allow switching between Grid View and Card View.

Show Group by Box allows grouping data by column.

Auto-search Mode activates the auto-search mode.

The bottom of the grid has the following controls:

Records : These controls let you navigate down the grid one record at a time, or instantly get to the first or the last record in the grid.

Append and delete : These controls let you append or delete records from the grid.

: These controls let you apply or cancel changes made during editing.

Select data

To select data, use one of the following ways:

Move the mouse pointer across the grid holding the left mouse button.
Click the first cell of the required data range, press and hold SHIFT, and then select the last cell. A rectangular range of cells will be selected.
Use CTRL+A to select all cells in the grid.

Using the CTRL key can include/exclude cells from selection. Any number of rows may be copied and pasted to another application (for example, a spreadsheet). However, when you paste data in the data grid, only the first row will be pasted.

Copy and paste data

To copy the selected data, right-click it and do the following:

Select Copy on the shortcut menu or press CTRL+C to copy data.
Select Copy With Headers on the shortcut menu or press CTRL+SHIFT+C to copy data with headers.
Select Copy Data As on the shortcut menu to Copy Column Names Only or Copy Column Names and Types.

To paste data, select Paste or Paste As New Records on the shortcut menu or press CTRL+V.

Insert and delete data

For these operations, you can use the shortcut menu or the corresponding controls under the grid. For example, you can do the following:

To insert NULL (instead of an empty string), select Set Value To > Null on the shortcut menu, or press CTRL+0.

Note

Use the Set Value To menu to quickly set an empty string, zero, or the current date.

To add a new record, select the Append option on the shortcut menu or click + under the grid.
To delete a record from the grid, select Delete on the shortcut menu or click - under the grid, or press CTRL+DEL.

Row and cell indicators

When working with the grid, you can see special indicators next to the focused cell. These indicators reflect the current editing state.

Focused row The row is focused.

Editing The row is being edited.

Row edited The row has been edited.

An invalid value has been entered into a cell. You must either enter a valid value or press ESCAPE to cancel changes.