Export SQL Server data to HTML

HTML (Hyper Text Markup Language) is a file format for creating web pages and displaying content in web browsers.

To export data to HTML:

1. Open the Data Export wizard in one of these ways:

  • In the Data Editor grid, select the specific data or the entire grid you want to export.

  • On the top toolbar, click Data Editor toolbar - Export Data.

2. On the Export format page, under Export Formats, select HTML.

Tip

To load export options from a previously saved template file, click Load Template.

Data Export wizard - Export format

3. On the Output settings page, configure how the exported data will be saved:

  • Export data into separated files – Create a separate output file for each selected table or view. Specify the full path to the destination folder where the files will be saved. If the folder doesn’t exist, you’ll be prompted to create it. Click Yes to continue.

  • Export data into single file – Combine all selected tables or views into one output file. Specify the full path and file name for the output.

Note

When you export data from a single table, the Export data into single file option is selected by default, and the Export data into separated files option is unavailable.

When you export data from multiple tables, the Export data into separated files option is selected by default. If needed, switch to the Export data into single file option.

Additional options

  • Append timestamp to the file name – Adds the current date and time to the file name. To exclude the timestamp, clear the checkbox.

  • Auto delete old files – Delete exported files that are older than the specified number of days. You can also set the maximum number of files to keep; any files exceeding this limit are deleted.

  • Use compression (Zip) – Create a compressed archive of the exported files. You can select a compression level: No Compression, Best Speed, Fast, Default, Good, or Maximum. Optionally, add a comment and secure the archive with AES128 or AES256 encryption by setting a decryption password.

  • Exported files preview – Display a preview of the files that will be generated.

4. On the Options page, configure the table grid settings for the exported data. You can set text and background colors, specify fonts for headers and rows, and adjust the width and color of borders.

A live preview of your settings appears in the Preview section.

5. On the Data formats page, configure the export settings:

  • On the Columns tab, select the columns to export. If needed, review or edit their aliases and data types.
  • On the Formats tab, customize the default export format for the following data types: Date, Time, Date Time, Currency, Float, Integer, Boolean, and Null String.

6. On the Exported rows page, specify the data range to be exported:

  • Export all rows – Export the entire dataset.

  • Export only the selected rows – Export the rows currently selected in the data grid.

  • Export a specified range of rows – Specify the starting and ending row numbers to export a custom range.

Note

The Export only the selected rows option is available only when you export rows directly from the results grid in Data Editor.

7. On the Errors handling page, define how the export process should respond to errors and how they should be logged:

  • Abort at the first error – Stop the export immediately when the first error occurs.

  • Prompt a user for an action – Pause the export and prompt the user to choose how to proceed when an error occurs.

  • Ignore all errors – Continue the export process, skipping any errors without interruption.

Tip

To reuse your export configuration, click Save Template in the bottom-left corner of the wizard.

8. Click Export.

The Finish page appears, indicating whether the data export completed successfully or failed. From this page, you can:

  • Open the exported file or folder.
  • Start another export operation.
  • View the log file.
  • Click Finish to close the wizard.