How to export SQL Server data to Microsoft Access

MDB is the default database file format used in Microsoft Access 2003 and earlier. An MDB file stores data in database tables that are linked to each other via primary and foreign keys. It contains the complete structure of database tables, and may also store queries, stored procedures, and database security settings.

To export data to Microsoft Access:

1. In Database Explorer, right-click the required table or selected data in the grid, and then select Export Data from the shortcut menu.

2. On the Export format page, select the MS Access export format or load export options from a template file if you saved it previously. Click Next.

Export format

3. On the Source page, select a server connection, a database and its schema, table(s) and view(s) that you want to export, and click Next.

Source

4. On the Output settings page, you have two main options:

  • Export data into separated files, where you specify the path to the folder that they will be saved to.

  • Export data into single file, where you specify the path and the file name.

You will find the list of files to be exported in the Exported files preview box.

You can also enable three additional options:

  • Append timestamp to the file name.

  • Auto delete old files to auto-delete exported files that are older than a specified number of days.

  • Use compression (Zip) to create an archive file with your exported files. Additionally, you can specify the compression level (No Compression, Best Speed, Fast, Default, Good, or Maximum), add a comment, and encrypt your archive with AES128 or AES256 encryption and specify a decryption password.

If the destination folder does not exist, the application will prompt you to create it. Click Yes to proceed.

Output settings

5. On the Options page, you can set a security password to create a Microsoft Access database.

Options

6. On the Data formats page, you can select columns for export and check their aliases and data types.

Data Formats

7. On the Exported rows page, you can select to export all rows, export the rows selected on the Data formats page, or export a specified range of rows.

8. On the Errors handling page, you can specify the error processing behavior (using one of the three available options: Prompt the user for an action, Ignore all errors, or Abort at the first error) and opt to write reports to a log file with a specified path.

Note

If you want to save your export settings as templates for recurring scenarios, click Save Template.

9. Click Export. When your data export is completed, you have several options: you can open the exported file or folder, perform another export operation, view the log file, or simply click Finish.