Work with notes on a diagram

Notes are yellow boxes with text you can use to provide comments, explanations, or additional information about the diagram or its elements.

You can add notes to the diagram to explain diagram elements. You can move notes, bring them to the front or send them to the back, or resize them like other shapes in the diagram.

Note

Add a note

You can add a note in one of these ways:

  • Right-click a diagram and select New > Note.

  • On the Database Diagram toolbar, click New Note, then click the diagram to insert the note.

Change the note color

The default note color is yellow.

To change the color, right-click the note, select Color, then choose the color.

To use a custom color, select Color > Custom. In the Color dialog, configure the color properties, then click OK.

Assign a color to the note

Change a note text

To change the note text, click or double-click the note text and enter new content. Alternatively, select the note, press F2, then enter the new text.

Adjust note shapes

To adjust note shapes, right-click a note, select Shape, and then select one of the following options:

  • Bring to Front – Moves a note in front of overlapping objects.
  • Send to Back – Moves a note behind overlapping objects.
  • Align to Grid – Aligns a note with the background grid.
  • Best Fit – Adjusts the zoom level, so all objects fit within the note.

Add a hyperlink to a note

1. Right-click a note and select Hyperlink.

2. In the Hyperlink Properties dialog, specify a file path or URL and an optional link description.

Add a hyperlink to the note

3. Click OK.

The hyperlink is added to the note

Edit a hyperlink

1. Right-click a note and select Hyperlink.

2. In the Hyperlink Properties dialog, change the hyperlink properties.

3. Click OK.

Delete a hyperlink

1. Right-click a note and select Hyperlink.

2. In the Hyperlink Properties dialog, clear the Specify the file path or URL box.

3. Click OK.

Resize a note

To resize a note, select it and use the vertical and horizontal resize handles.

Remove a note from the diagram

To remove a note from the diagram, right-click a note and select Remove from Diagram.

Alternatively, select a note and press Delete.

Synchronize a note with Document Outline

To display the newly created note in Document Outline, right-click a note and select Synchronize Document Outline.

Synchronize a note with Document Outline